Calibration records your technicians finish on site.
CertaCal runs scale calibration from the dispatch board to the signed certificate. Technicians test with Handbook 44 tolerances worked out for them, the office reviews in minutes, and customers can check every certificate with a scan.
Works with QuickBooks, your ERP, or FSM program.
Pricing: call (800) 618-0746
One record, from the call to the certificate
Every step writes to the same calibration record, so nothing is typed twice and nothing goes missing between the truck and the office.
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Dispatch
Book visits on a weekly board. The scales that are due at the location come with the job, along with gate codes and notes from the last visit.
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Test in the field
The technician app works with no signal. Tap the reading up or down a division at a time; it turns red the moment it's outside tolerance.
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Review and certify
CertaCal scores every calibration from its record; the office audits a sample of each job and approves the job as a whole, and anything off goes back to the technician. Certificates and the customer's equipment health report go out together.
Built around how scale work is actually done
Written with technicians who calibrate truck scales, floor scales and lab balances for a living.
For technicians
- Tolerances done for you
- Class, division and Handbook 44 tolerance for every test load, with your 1-division As Left target flagged.
- Shift tests on a picture of the platform
- Corners or quadrants laid out where the weights go, plus section, build, drop, repeatability and zero tests.
- Works offline
- Jobs, scales and readings stay on the phone and sync when there's signal again.
- New scales in the field
- Add a scale you find on site, photograph its tags and fill in its details; the office accepts it.
For the office
- Dispatch board
- Drag visits between days and technicians. Requests from the field land in one list.
- Review queue
- Every calibration scored for you; audit a sample, approve the whole job. Returned work comes back with your note attached.
- Test weight traceability
- Know which weights were used on which scale, and which ones are due for their own certificate.
- Audit trail
- Every sign-in and every change, by whom and from which app, with the values before and after.
For customers and auditors
- Certificates anyone can check
- Every certificate carries a QR code that opens its verification page and shows if it was ever replaced.
- Amendments with a paper trail
- Corrections keep the certificate number, add a revision, and keep the replaced copy on file.
- Placed-in-service reports for your state
- Legal-for-trade devices produce the report your state asks for, and it goes to the right weights & measures office when the job is finished.
- Equipment health report
- A one-page summary of every scale on the visit, sent with the certificates.
Works with QuickBooks, your ERP, or FSM program
CertaCal fits the software you already run, or runs on its own.
QuickBooks Online
When a visit closes, the invoice is waiting in QuickBooks: the customer, a line for every scale, and each certificate number.
Your ERP or FSM program
An open API and webhooks share customers, scales, jobs and certificates with the system you use for dispatch and billing. ERPNext connects out of the box.
Or on its own
Book, test, review and certify entirely in CertaCal. Add a connection later without changing how your technicians work.
Ready for the inspector and the auditor
CertaCal keeps the records your accreditation and your weights & measures licence ask for, in the form they ask for them.
- NIST Handbook 44. Maintenance and acceptance tolerances by class and division, with the paragraph each test follows.
- ISO/IEC 17025 workflow. Independent review before issue, a decision rule on the certificate, and an audit trail of who changed what.
- Certificates kept as issued. Each one is stored as a PDF/A-3 with its digital calibration certificate inside and a fingerprint that proves it hasn't changed.
- Certificate of Conformance checks. Separate indicator and base CoC numbers, and a scale can't be marked legal for trade without them.
Pricing that fits your shop
Pricing depends on how many technicians and scales you run. Call and we'll walk you through the demo with your own kind of work, then quote it.